Sisters in Cinema Media Arts Center Operations Coordinator


About the Role

The Media Arts Center Operations Coordinator will assist with the everyday needs of the Sisters in Cinema Media Arts Center as well as support Sisters in Cinema events, activities and programming at-large. This role is critical in ensuring the seamless, day-to-day functioning and operations of the Media Arts Center.

The Media Arts Center Operations Coordinator reports to the Media Arts Center Director. This position is full-time, salaried, and based on the south side of Chicago. It will  require work on evenings, weekends, and other non-standard work hours.

The Objectives You Will Meet

As the Media Arts Center Operations Coordinator, you will be responsible for assisting with Media Arts Center building operations, management, event and activity coordination, programming support and social media. 

  • Assist in ensuring the Media Arts Center is organized and running smoothly, including: managing inventory, office supplies and equipment; assisting with technical support and event coordination, as needed
  • Support scheduling and logistics for meetings and for organizational activities
  • Coordinate and support all activities and events at the Media Arts Center
  • Attend community meetings, assist with community outreach and community building, and work with volunteers.
  • Assist with the development of docent & volunteer programs
  • Assist Media Arts Center Director as needed

How You Will Meet These Objectives

Building & Facilities Operations:

  • Coordinate a safe, secure and organized Center, including: coordinating technical support and submitting work order requests as needed; managing office supplies and equipment; and serving as a primary contact for vendors and constituents
  • Serve as point of contact and front-of-house representative for Center

General Operations: 

  • Recommend insightful approaches, solutions, and tools to strengthen internal systems; work with Media Arts Center Director and staff to implement for operational effectiveness 
  • Provide administrative and logistical support to the Media Arts Center Director, including support for upcoming Strategy Retreat Planning 
  • Assist with creating communications and marketing materials for events and special projects that may include: content creation for Sisters in Cinema social media platforms, occasional graphic design work using Canva
  • Manage Sisters in Cinema’s voicemail inbox and general email inbox to inform Sisters of Cinema team of all opportunities, questions, suggestions, and stakeholder communications sent to Sisters in Cinema.

Community Outreach & Event Support:

  • Assist in the set-up, main activity, and break down of events, activities, programs, screenings and exhibitions at the Media Arts Center 
  • Assist in ensuring each events and activities meet outlined goals, timelines and deliverables
  • Identify areas of improvement for event management workflow within the entire Sisters in Cinema team and assist in providing support in those areas
  • Collaborate with the Director to define goals, timelines and deliverables of all Sisters in Cinema programs, activities, and events
  • Foster positive relationships with participants, neighbors and community members; attending events, activities, programs, and community meetings, 
  • Connect with community partners
  • Handle incoming rental requests and inquiries promptly, and coordinate space reservations

Who You Are

At Sisters in Cinema, we welcome and embrace a variety of backgrounds, perspectives, and approaches to work. We also understand the importance of being transparent in our expectations. If you meet the expectations below, we welcome you to apply.

  • Interior Steward: You care about the cleanliness and orderliness of the space, and will ensure it is ready for daily visitors and events. You’re committed to implementing the day-to-day operations, safety procedures and protocol.  
  • Motivated and Organized: You’re highly organized, motivated, and adaptable to changes in our dynamic organization. 
  • Detail-Oriented: You have a keen eye for detail, and you’re able to anticipate potential issues and address them proactively.
  • Strong Communicator: Whether you’re communicating through emails, phone calls, or collaborative efforts, you are always clear and concise.
  • Tech-Savvy: Proficiency in Microsoft Office, Google Suite, Calendly, and Zoom scheduling is essential. You’re comfortable with technology and can adapt to new tools.
  • Team Player: You work well within a team, collaborating effectively with colleagues and supporting their efforts.
  • Cultural Sensitivity: You have experience fostering diverse and inclusive work environments, and you’re open to continuous learning.
  • Community-Oriented: You are welcoming, engaging, and able to work well with all age groups, from school-aged children to elders.
  • Problem Solver: You’re resourceful, reliable and capable of troubleshooting issues independently.

Desired Qualifications:

  • Familiarity with Sisters in Cinema’s mission and initiatives
  • Previous experience with non-profits or social justice organizations
  • Professional demeanor, trustworthiness, and discretion
  • A 2+ year track record of success in administrative, property management and/or program coordinator roles 
  • Previous experience recruiting and managing volunteers
  • A strong interest in social justice and access

Physical Requirements and Work Environment

  • Must be able to lift up to 50lbs
  • Remain in a stationary position/location, often sitting for prolonged periods in an indoor office environment
  • Must be able to navigate throughout various offices of the building
  • Communicate with others to exchange information and perform duties
  • Ability to read materials on a computer screen
  • Repeat motions that may include the wrists, hands and/or fingers
  • Moderate noise level consistent with an office environment
  • Ideally has a driver’s license and access to a car
  • Must be available to work some evenings and weekends

How We Invest in You

Compensation

We offer competitive compensation ranging from $40,000 – $45,000. 

Health Insurance

Sisters in Cinema provides 100% premium coverage of health, dental, vision, and life insurance. All employees are eligible to participate in the Organization’s medical benefit plan, pursuant to the medical benefit plan’s eligibility terms, effective on the first day of employment. The premiums are fully paid for by Sisters in Cinema, except in instances where employee contributions are mandated by the insurance carrier.

Retirement Plan

Employees are eligible for a 401(k) retirement plan. 

Paid Time Off

Sisters in Cinema recognizes the importance of time off from work.  The office is closed for 10 holidays. Annually, full-time employees receive 10 vacation days (15 at the two-year mark) and 6 safe and sick leave days. Sisters in Cinema offices are also closed from December 24 – December 31, so our team can prioritize rest and well-being at the end of the year.

Location

This position is based in Chicago, IL. All staff are currently working with a hybrid office/remote schedule until the Media Arts Center opens in March. The current office is located at 7140 S Yates Blvd., Chicago, IL 60649. The Media Arts Center is located at 2310 E 75th St, Chicago, IL 60649.

Equal Opportunity

Sisters in Cinema is an at-will and equal opportunity employer. As such, we strongly encourage and seek applications from all backgrounds, including but not limited to women and gender nonconforming individuals, people of color, bilingual and multicultural individuals, people with working class backgrounds, people with disabilities, as well as members of the LGBTQIA2S+ community.

Applicants with Disabilities

Reasonable accommodations will be made so that qualified disabled applicants may participate in the process. Please let us know how Sisters in Cinema might be able to meet your accessibility needs in writing at the time of application.

More About Sisters in Cinema

Sisters in Cinema was founded in 1997 as an online resource for and about African American women media makers. Today, we are a Chicago based 501(c)3 non-profit with an inclusive mission to center and celebrate Black girls, women, and gender nonconforming media makers, providing programs designed to educate, raise visibility, and support and serve our communities. We envision a world where all Black girls, women, and gender nonconforming media makers and storytellers have equal opportunities to create and thrive. To learn more, visit: www.sistersincinema.com.

How to Apply

To apply for this position, complete this application in its entirety. In it, we will ask you to upload your cover letter, résumé, and include a list of three work-related references who can speak to your qualifications for this position.

In your cover letter, we invite you to respond to the following prompts:

  1. Why is being Sisters in Cinema’s Media Arts Center Operations Coordinator the next best step for you professionally? 
  2. What motivates you to want to join Sisters in Cinema?
  3. Tell us why our vision statement is important to you. (We envision a world where all Black girls, women and gender nonconforming media makers and storytellers have equal opportunities to create and thrive.)

Applications are rolling until the position is filled. We will begin reviewing applications on February 19, 2024.

Start date: Spring 2024.

Have questions? Send an email to jobs@sistersincinema.com. We check our inbox daily Monday-Friday.

Hiring companies: We will not respond to emails about this position.